Operations Associate-Shipping/Receiving - Night Shift
Company: SYSCO
Location: Front Royal
Posted on: April 16, 2024
Job Description:
Company: -US0177 NorthEast Payroll, Division of Sysco Resources
Services, LLCZip Code:22630Minimum Level of Education:High School
or EquivalentMinimum Years of Experience:1 YearEmployment Type:Full
TimeTravel Percentage: -0COMPENSATION INFORMATION:The pay range
provided is not indicative of Sysco's actual pay range but is
merely algorithmic and provided for generalized comparison. -
Factors that may be used to determine rate of pay include specific
skills, work location, work experience and other individualized
factorsSUMMARYWork Schedule: Sunday _ Thursday 11pm-7amProvide
clerical support to the operations department personnel. - Performs
all duties safely, accurately and meets set goals and
expectations.ESSENTIAL DUTIES AND RESPONSIBILITIES include but are
not limited to the following:
- Maintain accurate files and filing systems to include
operations documentation and other miscellaneous documents.
- Write, type, or enter accurate information into the computer to
prepare reports and copy information from one record to another.
-
- Prepare requisitions for office, computer, and routine supply
purchases.
- Effectively research, track, and resolve (or properly refer)
documentation problems and discrepancies to supervisor or as
appropriate.
- Establish and maintain effective communication and coordination
with company personnel and with management.
- Ensure that all Hazmat paperwork is accurate and prepared for
drivers. -
- Ensure proper Hazmat placards are included with the outbound
paperwork and the Hazmat stamp has been stamped/affixed to the
paperwork. -
- Convey via radio communication the Hazmat loads to yard jockeys
and coordinate with the yard jockeys to ensure that the proper
Hazmat placards are placed on the trailer(s).
- Radio battery changer/maintenance for battery change
appointments for warehouse personnel, as needed. -
- Download the time temperature recorders (TTR) for inbound loads
from suppliers and other vendors containing Hazard Analysis
Critical Control Point (HACCP) items and/or any refrigerated
(cooler or frozen) load with a TTR, print the temperature report,
attach a copy to the receiving paperwork and bill of lading (BOL),
and save a copy to the 'O' drive on the computer network. - Keep
HACCP documents and refrigerated load documents (receiving
worksheet, bill of lading, and TTR report) separate for
verification.
- Communicate all temp abuse loads to the supervisor. -
Coordinate the move of the suspected load to a dock door for
inspection and provide the temp abuse form to the
unloader/receiver. - After a load has been confirmed 'temp abuse,'
stamp load documents for the confirmed temp abuse load, with the
'Temp Abuse' stamp.
- Download any TTRs (if included) on temp abuse loads. - Forward
the temp abuse form, photos of the load, and applicable TTR report
to the RDC Claims Coordinator for product disposition.
- Coordinate getting the pallet trailers moved to a dock door for
unloading upon request by selecting a particular trailer and
radioing a yard jockey to bring the trailer to the dock door. -
After the pallet trailer has been unloaded or reloaded, radio the
yard jockey to have the trailer moved from the dock door to a yard
location.
- Communicate any trailer issues which need to be addressed to
yard jockeys by relaying messages via hand-held radio. -
- Send emails to '177-Shipment Move-DL' () for any Unbilled
requests, BOL requests, and PO removal, as needed.
- Print the 'Scheduled Appointments Report' as a guide for daily
scheduled inbound appointments.
- Task 'drop' inbound appointments via SWMS to the yard jockeys
to be transported to an available dock door. -Call the guard shack
for 'Live' appointments waiting to unload.
- Compile vendor compliance issues from warehouse receipts and
send them to the Supplier Compliance Specialist for tracking
purposes.
- Ensure damages are noted on OS&Ds and have appropriate
photographs of damaged product. - Post photos of damaged product to
'Supplier Compliance' folder.
- Print out receiver paperwork once inbound loads are complete
for the receivers to sign and date. -
- Prepare shift start-up paperwork to include re-palletization
worksheets and outbound trailer loading reports (load sheets). -
Ensure all purchase orders are 'open' in SWMS for receivers to
begin receipt. - Assign trucks to the appropriate dock doors
through SWMS. - Print 'drop' inbound shipment BOLs from email
received from the guard shack when the trailer/load was dropped and
attach the BOLs to receiving paperwork for the load(s). - -
- Schedule dock doors for the following workday.
- Assign and release outbound loads to dock doors via SWMS Route
Manager.
- Use Microsoft Teams channel to review the 'Schedule Live
Outbound' report as a guide for daily scheduled outbound live
appointments.
- Check all outbound loads to ensure the trailer weight and dock
doors are correct, and the trailer numbers match to paperwork and
SWMS.
- Scan outbound load documents of each completed load to the
assigned dedicated carrier for the load(s) and to the guard shack.
-
- Enter all UUC (un-adopted unitized cross dock/freight
forwarding) data into the UUC database and scan the paperwork into
the UUC/freight forwarding database drive.
- Ensure all paperwork for outbound UUC freight is completed
accurately and attached to appropriate outbound load.
- Ensure that work area is clean, secure, and well
maintained.
- Report any unfixable/unsafe issue to supervisor.
- Observe and enforce all safety rules to reduce accidents and
injuries.
- Ensure computer and office equipment are used in a safe and
professional manner.
- Understand and comply with all applicable company policies
(i.e., attendance, Code of Business Conduct and Ethics, Associate
Handbook, etc.).
- Support food safety policies, standard operating procedures,
and prerequisite food safety control programs that meet legal and
quality requirements and industry best practices as defined in our
Food Safety Commitment documentation.
- Comply with all applicable state and federal laws, regulations,
and policies (i.e., OSHA, HACCP, etc.)
- Accept additional responsibilities or special projects as
requested. - Other duties may be assigned.SUPERVISORY
RESPONSIBILITIESNoneQUALIFICATIONSTo perform this job successfully,
an individual must be able to perform each essential duty
satisfactorily. - The requirements listed below are representative
of the knowledge, skill, and/or ability required. - Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
- Must be at least 18 years of age.
- Must pass a functional capacity test. -
- Basic computer experience and skills, specifically with
Microsoft Excel, Word, and Outlook, are required. Must successfully
complete Microsoft skill level assessment testing. -
- Must work independently with minimal supervision and have a
strong attention to details.EDUCATION AND EXPERIENCEHigh school
diploma or General Education Diploma (GED) preferred, or one-year
related experience and/or training, or equivalent combination of
education and experience. - Basic math skills are required. - Must
be proficient with Microsoft Excel, Word, and Outlook.LANGUAGE
SKILLSAbility to read and comprehend basic instructions, short
correspondence, and memos. - Ability to read and write simple
correspondence. - Ability to speak effectively in one-on-one and
small group situations. - Ability to communicate effectively with
co-workers, visitors, and outside contractors. -MATHEMATICAL
SKILLSAbility to add, subtract, multiply, and divide in all units
of measure, using whole numbers, common fractions, and decimals. -
Ability to compute rate, ratio, and percent.REASONING ABILITYMust
possess excellent organizational and problem-solving skills. - Must
be able to effectively interact with different personalities and
levels of people. -Must be able to work in a proactive manner,
address issues, and solve problems by using previous education and
experience in identifying appropriate actions. - Problems will vary
in complexity and there will not always be a clearly defined
solution. - Some solutions may require modifying past applications
or creating a solution unique to the current situation, but within
the regulations that would apply.CERTIFICATES, LICENSES,
REGISTRATIONSNo certification needed.PHYSICAL REQUIREMENTS OF THE
POSITIONThe working conditions and physical demands described are
representative of those that must be met by an associate to
successfully perform the essential functions of this job. -
Reasonable accommodations may be made to enable qualified
individuals with disabilities to perform the essential functions.
-An individual should contact his or her supervisor or the Human
Resources Department if he or she believes that an accommodation is
needed.While performing the duties of this job, the associate is
regularly required to talk or hear. - The associate frequently is
required to sit. - The associate is occasionally required to stand,
walk, use hands to finger, handle, or feel, and reach with hands
and arms. - The associate must occasionally lift and/or move up to
25 pounds. - Specific vision abilities required by this job include
close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus.WORK
ENVIRONMENTThe work environment characteristics described here are
representative of those an associate encounters while performing
the essential functions of this job. - Most job responsibilities
are performed in an office environment. While performing the duties
of this job, the associate is occasionally exposed to fast moving
material handling equipment or other mechanical equipment. - The
noise level in the work environment usually is moderate.WORK
HOURSThis is a full-time position. - The incumbent must have the
ability to work a varying schedule which might include shift work
(days or nights), weekdays or weekends, and some holidays. - Work
hours may vary, or change based on departmental
requirements.TRAVELThe position does not require travel.The above
statement reflects the general details necessary to describe the
principal functions of the occupation described and shall not be
construed as a detailed description of all the work requirements
that may be inherent in the occupation.BENEFITS INFORMATION:For
information on Sysco's Benefits, please visit
https://SyscoBenefits.comOVERVIEW:Sysco is the global leader in
foodservice distribution. With over 71,000 colleagues and a fleet
of over 13,000 vehicles, Sysco operates approximately 333
distribution facilities worldwide and serves more than 700,000
customer locations.We offer our colleagues the opportunity to grow
personally and professionally, to contribute to the success of a
dynamic organization, and to serve others in a manner that exceeds
their expectations. We're looking for talented, hard-working
individuals to join our team. Come grow with us and let us show you
why Sysco is at the heart of food and service.AFFIRMATIVE ACTION
STATEMENT:Applicants must be currently authorized to work in the
United States.We are proud to be an Equal Opportunity and
Affirmative Action employer, and consider qualified applicants
without regard to race, color, creed, religion, ancestry, national
origin, sex, sexual orientation, gender identity, age, disability,
veteran status or any other protected factor under federal, state
or local law.This opportunity -is available through Sysco
Corporation, its subsidiaries and affiliates.
Keywords: SYSCO, Burke , Operations Associate-Shipping/Receiving - Night Shift, Professions , Front Royal, Virginia
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