Executive Administrative Assistant
Company: The Maasai Group
Posted on: June 16, 2022
Job DescriptionSalary: Location: Washington D.C. (Telework
Subject to Approval) SCOPE: The Bureau of the Comptroller and
Global Financial Services (CGFS) functional strategy strives to
provide an accountable and efficient financial management platform
that furthers the Departments global mission. It includes Strategic
Objective 3.1: Enhance productive interagency engagement in and
understanding of the International Cooperative Administrative
Support Services (ICASS) platform and opportunities to provide
shared services. To that end, CGFS/ICASS Service Center supports an
effective overseas management platform for all USG foreign policy
interests. A fair and transparent distribution of shared support
costs among them requires that interagency governance and oversight
structures are established and maintained through the Departments
ICASS system. It requires extensive liaison and coordination,
bringing together service providers and customer agencies to make
cooperative decisions on funding levels, and reach agreement about
policies that govern which costs are shared, how they are shared,
and by whom. The purpose of this task order is to provide an
Administrative Assistant to fulfill the following requirements.
Assist ICASS in coordinating all subordinate offices administrative
activities, maintain task and project activity and ensure that it
is reported in a timely manner, performs logistics planning for
meetings, conferences and training sessions and other duties as
assigned.PROFESSIONAL QUALIFICATIONS: Must be a U.S Citizen This
position will require an active Secret Clearance. Education:
Masters or Bachelors with 3 years experience or 9-10 years of
relevant work experience. Native fluency in English. Strong
(written and oral) communication and organizational skills
required. Ability to multi-task and be detail-oriented required.
Ability to establish and maintain effective working relationships
with a variety of stakeholders of different backgrounds required.
Ability to exercise sound judgment in a politically sensitive
environment required. Ability to work well with others and
productively under pressure required. DUTIES AND RESPONSIBILITIES:
Perform office managerial duties as required to support the office
of International Cooperative Administrative Support Services
(ICASS), including recording time and attendance. Manages day to
day input and editing of documents on ICASS SharePoint sites.
Provides briefing materials and draft reports for approval and
assists in preparing analytical reports for use by decision makers
using tools such as the ICASS Global Database and Excel export
features. Provides back-up support for the ICASS Administrative
Specialist.DECISION MAKING/JUDGEMENT: This position involves
projects and/or assignments requiring considerable decision-making
authority regarding procedures, processes, plans, and schedules.
Ability to work independently or in a team setting is necessary.
PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Needs ability to
use a keyboard to enter and retrieve data. Must be able to lift
5-20 pounds. Remaining in a stationary position, often standing, or
sitting for prolonged periods. Moving about to accomplish tasks or
moving from one worksite to another. Local travel and Conus/Oconus
may be required.
Keywords: The Maasai Group, Burke , Executive Administrative Assistant, Administration, Clerical , Burke, Virginia
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